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Northern Illinois University

Information Technology Services

Mass E-Mail

Mass E-Mail Policy

Guidelines

Approval is necessary for 100+ recipients

Complete the Mass Mail Form. Upon receipt, Public Affairs will review for approval and processing on behalf of Human Resources (faculty/staff) and the Provost (students).

Public Affairs reserves the right to select the appropriate delivery mechanism. Available options include:

Maximize our limited resources

  • Limit the number and size of attachments. Put a link to a document in the body of your e-mail instead of attaching it.
  • Limit the size of your message.
  • Use delayed delivery when possible, avoiding peak hours (8am to 4:30pm Monday through Friday).
  • Use the BC (blind copy) field instead of the To field for your recipients' addresses.

Federal Regulations

The  CAN-SPAM Act applies to NIU e-mail regardless of the number of intended recipients if:

  • the content is of a commercial nature
  • there is no prior relationship with the recipients

See the summary of CAN-SPAM as it applies to NIU e-mail for details regarding opt-out ability, the return address and valid e-mail information.

State Regulations

The Illinois State Officials and Employees Ethics Act governs the use of University resources.

University Regulations